Case Studies › OneCheck
Healthtech & Digital Health

Health Screening That Scales Across Entire Organizations

Techdots built OneCheck from the ground up — a HIPAA-compliant wellness screening platform that lets schools, employers, and institutions run daily health check-ins at scale. We designed the check-in engine, the admin operations layer, and the real-time flagging system that keeps organizations safe and compliant without drowning HR teams in manual work.

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OneCheck
Healthtech & Digital Health
50,000+
Daily check-ins processed
74%
Reduction in manual screening admin time
4 weeks
Time to deploy for a new organization
16 weeks
timeline
This engagement is best for
Schools and universities managing student wellness programs
Employers with large distributed or on-site workforces
Healthcare facilities requiring daily staff health attestation
Organizations needing audit-ready compliance reporting for health mandates
The Transformation

Before & After

Before
✕ Health screenings were done via paper forms or fragmented email processes with no central tracking
✕ HR and admin teams spent hours each morning manually reviewing submissions and following up on non-respondents
✕ No system existed to flag symptomatic individuals and route alerts to the right people in real time
✕ Organizations had no audit trail to demonstrate compliance with health mandates or accreditation requirements
✕ Onboarding a new organization required weeks of custom setup with no self-service options
After
✓ Employees and students complete daily check-ins in under 60 seconds via mobile or desktop with no app install required
✓ Automated alerts immediately notify supervisors or nurses when a flagged response is submitted
✓ Admin dashboards give real-time visibility into submission rates, flagged cases, and department-level compliance
✓ Full audit logs and exportable compliance reports are generated automatically for regulatory or accreditation review
✓ New organizations are fully onboarded in under four weeks using a self-service configuration workflow
What We Built

Deliverables & Scope

Every item below was chosen because it directly addressed a business bottleneck — not because it was technically interesting.

01
HIPAA-compliant check-in engine with configurable symptom questionnaires, branching logic, and response thresholds
02
Role-based admin dashboard with real-time submission tracking, flag queues, and department drill-downs
03
Automated alert routing system that notifies designated staff via email and SMS when a check-in is flagged
04
Self-service organization onboarding flow with custom branding, roster import via CSV, and SSO configuration
05
Audit log and compliance reporting module with filterable date ranges and exportable PDF/CSV outputs
06
RESTful API and webhook layer allowing organizations to integrate OneCheck with their existing HR and student information systems
ROI Logic

Why This Generated
Real Business Value

Manual wellness screening at scale consumes significant HR and nursing staff time — time that is entirely recoverable with the right automation. By replacing paper and ad-hoc email workflows with a purpose-built platform, OneCheck's customers reclaimed hours of daily administrative labor while simultaneously improving response rates and audit readiness. The self-service onboarding model allowed OneCheck to grow its customer base without scaling its implementation team proportionally, directly improving unit economics.

Key Outcomes
50,000+
Daily check-ins processed
74%
Reduction in manual screening admin time
4 weeks
Time to deploy for a new organization
Why It Worked

The Decisions That
Made the Difference

Good execution matters. But the right early decisions matter more.

01
We prioritized zero-friction check-in flows — no app download, no password required for end users — which drove submission rates above 90% at most organizations
02
Real-time alerting was built into the core data model rather than bolted on, ensuring no flagged response could fall through the cracks
03
Configuration-first architecture meant a single codebase could serve a K-12 school, a manufacturing plant, and a hospital without custom code for each
04
Close collaboration with OneCheck's compliance advisor during the build ensured HIPAA technical safeguards were addressed from day one, not retrofitted
Tech Stack
Ruby on Rails React.js PostgreSQL Redis AWS (ECS, RDS, S3)
Integrations
Twilio (SMS alert delivery) SendGrid (transactional email notifications) Okta (SSO and SAML authentication for enterprise organizations) Clever (student roster sync for K-12 deployments)
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